Beginning with the Fall 2022 cohort, all full-time Carroll College students who are under the age of 21 at the start of the Fall semester are required to reside on campus for 3 academic years, or 6 semesters. Students who do not meet off-campus eligibility and do not submit a signed campus Housing Agreement will be assigned to a residence hall room and All-Access meal plan for the year and billed accordingly. Students seeking an exception to this requirement must complete this electronic application and submit any required documentation. Application deadlines are firm and the Committee decisions are final. Incomplete applications will not be processed. Students enrolling at Carroll College after the exception application deadline may submit their exception application to the Director of Residential Life & Housing directly. No applications will be processed after the first day of class. 

Applications will not be accepted from residents who have already begun occupancy in campus housing.

Application Deadlines

The Campus Housing Exception Committee will consider requests from students to release them from the on-campus living requirement for students who are under 21 at the start of the Fall Semester and:

• Married students and/or students with dependent children living with them or,
• Students for whom living on campus represents an extreme financial hardship, evidenced from the student’s Free Application for Federal Student Aid (FAFSA) report or,
• ***Helena Area residents who meet all of the following requirements:
  • Students who have not begun occupancy in Campus Housing for the current academic year.
  • Students from Helena, MT and,
  • Will continue to reside with their parent(s) or legal guardian(s) within a 20-mile driving radius determined by zip code and,
  • Graduated from Helena High, Capital High School, East Helena High School, PAL, Access to Success or St. Andrews High School.
    ***If approved as a Helena Area resident, you will be automatically assigned the Block 50 meal plan. The cost of this meal plan will be added to your student account. No exceptions to the Block 50 meal plan will be considered.
• Are part of a Carroll College approved exchange or study abroad program

Notice of approval or denial will be communicated to the student on a rolling basis via email to the student’s formal Carroll College email account. Please allow 10 business days for a final decision.

Other Exception/Appeal Requests

Medical Accommodations for Meal Plans:
Requests are processed in collaboration with Carroll College and Sodexo. Sodexo regularly accommodates food allergies and sensitivities and is well-equipped to make arrangements with students. Students seeking medical accommodation for extreme dietary restrictions and severe allergies may apply for special accommodations through the Nutrition Accommodation Form. Medical documentation, the appropriate application, and approval for such accommodation must be complete. Charges applied to a student’s account will remain until the medical accommodation has been approved.

Medical Accommodations for Housing:
Requests must be submitted to the Director of Accessibility and Testing Services. Residential Life and Housing at Carroll College regularly serves students of varying housing needs and experiences. Please begin by submitting the Application for Support Services form. Specific medical documentation, the appropriate application, and approval for such accommodation must be completed before the request can be processed.

Application for Exception after the First day of Occupancy On Campus:
Per the Housing Application and Agreement, after the first day of occupancy, students are required to hold their housing assignment, meal plan, and all associated costs for the entirety of the academic year. Exceptions to this policy include a full withdrawal/transfer from Carroll College, approved study abroad programs, or approved exchange programs. For additional exceptions related to extenuating and unforeseen circumstances, please submit a letter of appeal and supporting documentation to the Director of Residential Life and Housing. The letter and supporting documentation will be reviewed by the Carroll College Appeals Committee within 15 business days.

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